Jade Aden Interiors

4 Key Elements for Successful Headquarter Office Design 

Key Elements for Successful Headquarter Office Design 
28 Aug

4 Key Elements for Successful Headquarter Office Design

When designing a headquarters (HQ) for your business, you want it to stand out from the crowd. It needs to scream your brand, but in a subtle way, while giving a sophisticated and welcoming atmosphere. This makes headquarter office design a careful balancing act.

Through thoughtful planning of your space layout to provide plenty of space for meetings and relaxation, incorporating up-to-date and relevant technology and including company culture and values, you can build an office that stimulates creativity, motivates staff and impresses visitors.

At Jade Aden Interiors, we have over 30 years of working with companies across the South to design and install office-fit-outs or refurbishments for HQs, so they have a head office that reflects who they are and is conducive to a productive workday. In this blog, we share some of our tips to achieve a corporate headquarters office design that works.

1. Strategic Space Planning

Layout is, arguably, one of the most important parts of a headquarter office design. Without a well-planned layout, the office won’t have everything it needs and is unlikely to function like the well-oiled machine you want it to.

Planning your layout makes you think about traffic flow; where are people going? Why are they going there? What is their journey through the office? How many people are going to that part of the office?

When you know the aims of where people are going, you can start to plan around that.

The likelihood is you will be planning desk space, boardroom and meeting areas, kitchen spaces and breakout spaces.

For an effective layout, you should:

  • Create walkways that allow people to move easily around the office.
  • Try to keep busy areas away from the ball-pen where the work will take place to minimise distractions.
  • Put communal social spaces such as break rooms and kitchens away from the hub of work so people can separate work from relaxing.

A layout plan will also help you start a list of furniture you will need, ensuring each section of the office is kitted out with what it needs.

2. Incorporate Company Culture and Branding

Of course, you want your headquarter office design to speak to who you are. When visitors are welcomed in, they should be confident that they are in the right place from their surroundings.

At the same time, your staff should feel that the space reflects the culture within the company. This will mean demonstrating company values and goals, as well as the code of ethics and beliefs held by each staff member.

Incorporating branding can be fairly easy:

  • Choose a colour scheme for walls and decor that matches your branding – if your colours are vibrant, use them sparingly with feature walls or accented furniture.
  • Place your logo strategically around the building – the reception is always a prime place to position it, as are conference rooms. Also, think of ways to make them stand out.
  • Use fonts used in your branding – if you have text on the walls for any reason, use the fonts in your marketing materials for consistency.
  • Add graphics, signage and artwork used in your marketing materials or infographics that share relevant and interesting information about your company.

Reflecting company culture can be slightly harder because it isn’t a physical part of your business, but it’s still possible with the right steps:

  • Create areas within the building to reflect core values. A great example of this might be innovation and creative rooms that are used for creative thinking.
  • Use furniture that can demonstrate values. If sustainability is a core focus, then use eco-friendly materials and energy-efficient lighting.
  • Reflect culture in the layout. If you promote collaboration between colleagues and departments, you might opt for an open-plan office to facilitate easy communication.
  • Prioritise employee comfort. Order ergonomic furniture so staff are comfortable. This shows a commitment to employee well-being.
  • Allow personalisation. Let staff add photos and decorations to their desk space to create a sense of ownership and belonging.
  • Incorporate heritage displays. Be proud of your story and heritage by including timeline displays or photo montages across the walls. These inspire and motivate employees.

3. Integrate State-of-the-art Technology

A headquarters productivity is only as good as the tools it has, so include everything your staff need in your headquarters office design.

If your staff will be collaborating with others who are remote working, are based in another office, or will be video conferencing clients, make sure they have high-quality cameras, microphones ,and software to do this.

Most businesses are online these days, so ensure you have reliable and strong internet connections.

If your team specialise in something and utilise specialist equipment, make sure there is space for it to be stored and used.

Things like hot desk or meeting room booking systems are highly beneficial in headquarters as they help all your staff avoid double-booking the space.

Additionally, high tech goes beyond the practical equipment. Add a quality coffee machine to the kitchen and speakers in work areas where music is played. These smaller pieces of technology create a happier workplace.

4. Emphasise Employee Well-being

Happy staff are productive staff. Make sure your employees feel comfortable and valued in your office, and you will create a loyal, motivated team who are all in it together.

  • Choose supportive chairs and standing desks.
  • Make sure windows can be opened and plenty of natural light can get in.
  • Create spaces where staff can get away from their desks to work.
  • Separate rest from work with designated relaxing areas to encourage breaks.

Work With Our Experts for a Perfect Headquarters Office

With over three decades of experience helping a range of clients fit out their headquarters with the perfect design, we know what you will need to stand out and be successful.

From carefully laid out floor plans to incorporating branding and culture to making jobs easier with integrated technology and employee well-being initiatives, we implement a range of techniques that create a unique head office that reflects your business.

Our end-to-end service means you don’t have to worry about a thing as we design and install your office. Your project manager will ensure everything is kept within budget and completed within the timeframe while also ensuring you are kept up-to-date with our progress and collaborating with you to produce an office space you can be proud of and build success from.

Give us a call today at 01425 689199 or complete our online contact form to discuss your headquarter office design vision.